Pupil premium audit templates

Audit and analyse outcomes for your disadvantaged learners by downloading our example templates

Author details

Paul K. Ainsworth is a former head and currently an academy advisor for a multi-academy trust. His books include The Senior Leader's Yearbook: A handbook for implementing outstanding school systems.

Richard has more than 30 years' experience of working in schools. He has 12 years' experience as a head and deputy headteacher, and for the past seven years he has been providing school improvement advice to a wide range of primary, secondary and...

An audit of progress, attainment and outcomes for your disadvantaged learners should help to set priorities for future improvement and ensure you are using the pupil premium funding effectively. 

Who should complete t​he audit?

A range of colleagues could complete the pupil premium audit. It could be the pupil premium lead, as they will then identify the gaps they need to work on filling.

It could be the head or a member of the SLT, including the SBM. It could also be given to a less experienced member of staff as an ideal development opportunity.

What does the​ audit focus on?

Findings should be based on fact rather than opinion.

Data found in analyse school performance (ASP) should be examined, as well as the school’s achievement tracking. A careful study of the school website should also be undertaken.

You could also go further and complete a teaching and learning review including work scrutiny and pupil focus groups.

This may include a work scrutiny by collecting exercise books for a cohort of pupils and comparing the difference between the work of PP and non-PP pupils, or asking pupils their opinion of the school in pupil focus groups.

Looking at exercise books, you might find:

  • more missing work from pupil premium pupils because of absence
  • poorer presentation – an indication of weaker attitudes to learning
  • less work completed
  • less response to marking, or responses are superficial. 

Achievement da​ta

Current data should be easily available and if it isn’t, this is an immediate area for improvement

Analyse the data with particular attention to gaps in attainment and progress between those who are and aren’t in receipt of pupil premium.

Don't focus solely on key test/exam years: look at possible gaps in progress for year 7-9 pupils or year 3-5 pupils, as these will impact on future achievement. 

Much of the historical information can be found from ASP. Current data should be easily available and if it isn’t, this is an immediate area for improvement.

Pasto​ral data

It is also important to look at the pastoral data for pupil premium pupils, focusing on attendance and exclusions.

  • How much of a gap is there between the attendance of pupil premium and non-pupil premium pupils?
  • Are the number of exclusions for pupil premium pupils relative to their proportion in the cohort?
  • Is there an issue in terms of attendance or behaviour? Is this across the school or in specific year groups?


All the information you should need to understand the plan for pupil premium spend in your school should be on your website. Remember: the website is one of the first things an Ofsted inspector will study about a school.

Download the pupil premium website template for your school.

Maximise your funding

Want to ensure your school is allocating its Pupil Premium money effectively?

Our two-day Pupil Premium review will give you a comprehensive report, based on a review of your school's data and a visit from one of our expert consultants.

With suggestions for improvement in line with the DfE's recommended model, this is the perfect way to make every penny count.

Find out more


Last Updated: 
11 Sep 2018