Data protection

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Whether you are storing staff or pupil data, or answering requests for information on the data you hold, you must do it lawfully. Ensure data management and processing is compliant with data protection law with the resources below.

Record keeping for child protection files
Good record keeping is essential to keep files secure, up to date and to protect pupils. Follow this best practice for keeping, storing and destroying safeguarding files
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Ensure your recruitment process is legally compliant
Lawyers Ian Deakin and Dai Durbridge answer questions about legal aspects of the recruitment process, including information requests, data retention, contracts and references
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DPIAs: checklist and what you need to know
A data protection impact assessment is a legal requirement undertaken when data processing may result in a high risk to individual rights. Caroline Collins explains what they involve and how to do one
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What questions should staff ask their DPO?
All staff are responsible for complying with data protection law. Caroline Collins offers questions different staff members can ask their data protection officer to clarify their understanding
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How do you respond to a subject access request?
Under the GDPR you are required to explain your legal grounds when answering a SAR. Lisa Griffin describes what is involved in receiving a right to access request
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GDPR: privacy notice checklist
Communicating how you will use personal data is most commonly done in a privacy notice. Lisa Griffin offers a checklist to help create your privacy notices and guidance on gaining consent
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GDPR: data audit template and guide
The GDPR requires you to maintain records of your data processing activities. Use this template and guide to map the personal data and information you hold, where it came from and who its shared with
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Who can be your data protection officer?
Under the GDPR, many schools are required to have a DPO. Lisa Griffin provides guidance on the responsibilities of the role and who can and can’t undertake it
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Processing SEND data under the GDPR
How does the GDPR affect the way schools gather, share and retain SEND information? Jack Procter-Blain outlines what you need to know
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General Data Protection Regulation (GDPR): what you need to know
The GDPR will change the way schools manage their data and information. Lisa Griffin provides a to-do list schools can use to prepare for the new data protection laws and outlines the changes
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